Annual Registration
As a degree student you must register as either present or absent every academic year. You may register for the full academic year or for one term at a time. The annual registration is done via Oili.
The deadline for registering for the autumn term is 31 August, and 15 January for the spring term.
You need to register as present if you wish to:
- register for courses and exams
- have your completed studies registered in Sisu
- graduate and receive your degree certificate
- study abroad through Hanken's exchange programme
- study at another university through Hankens cooperation networks.
If you do not complete your annual registration on time, you will be removed from the study register and need to apply for re-matriculation to continue your studies. Only after paying the re-matriculation fee of 50€ may you continue your studies.
Students subject to tuition feesIf you are subject to tuition fees (non EU/EEA citizens), you need to have done one of the following before you can register as present through the Oili Service:
If you wish to register as absent however, please contact studyinfo@hanken.fi. |
Registering as present
Registering as present - first year bachelor's and master's students
To register as present, you must pay the Student Union membership fee. The Student Union fee is paid in connection with registration. For the academic year 2026–2027, the Student Union fee is 70€ for the entire academic year.
When you have accepted your study place and fulfilled any potential conditions of your admission, you can register as present. You can register for the first academic year through the Oili form in My Studyinfo, or using the link to Studyinfo which you received with your admission offer.
N.B. When you are registered as present, you must also pay the Student Healthcare fee to Kela, the social insurance institution of Finland. Read more about the Student Healthcare fee further below on this page.
If you as a first year student encounter any problems with the registration or payment, please contact admissions@hanken.fi.
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According to the Universities Act, every university must have a student union, and membership in the student union is mandatory for bachelor's and master's students. Therefore, all bachelor's and master's students pay a student union fee. The total cost is 70 euros. This money is spent to ensure your interests are taken into consideration in society and at your university. Through the union membership, you also gain access to a student card that allows you to access reduced prices on public transport, in many stores, in the university cafeteria, at the student gym Unisport/Campussport and much more. Additionally, you can apply for housing through HOAS/VOAS, as well as participate in the many activities and use the facilities of the student union. |
Registering as present - continuing bachelor's and master's students
To register as present, you must pay the Student Union membership fee. The Student Union fee is paid in connection with the registration in the Oili service. For the academic year 2026–2027, the Student Union fee is €70 for the entire academic year, or €35 per term. If you encounter any problems with the registration or payment, please contact studyinfo@hanken.fi.
In order to log in to Oili, you must have a Hanken user account. If you have Finnish online banking credentials, you can activate your account via Hanken’s self-service portal. You can also reset and change your password via the self-service portal. If you do not have Finnish online banking credentials, you must visit the Student Service Desk in Helsinki (opening hours can be found on the study services webpage) or the Computer Centre in Vaasa (3rd floor). Please bring your official ID with you.
N.B. When you are registered as present, you must also pay the Student Healthcare fee to Kela, the social insurance institution of Finland. Read more about the Student Healthcare fee further below on this page.
If you will be absent due to military or civilian service, or due to maternity, paternity, or parental leave, you can register as absent for a statutory reason. Please read more about statutory absence further below on this page.
Doctoral researchers
The annual registration is done via Oili.
Membership in the Hanken Student Union is not mandatory for doctoral researchers. Doctoral researchers may, however, choose to join the Student Union by paying the membership fee.
Doctoral researchers are not entitled to the same benefits as master's students. For example, doctoral researchers are not entitled to the health services provided by The Finnish Student Health Service (FSHS).
Student ID card
After completing your annual registration, you have the right to a student card and student benefits/discounts. You may use the Frank-app, which is free of charge and serves as a digital student card.
If you prefer, you can obtain a physical student card instead. If you use a physical card, you must get a new yearly sticker every academic year. In Helsinki, you can get the yearly sticker from the Student Union's booth in Skogen, located in the basement of the main building in Helsinki. Contact details: gensek@shs.fi. In Vaasa, the stickers are available at the Office of Study Affairs. Please bring your student card with you when picking up your sticker.
In order to receive a student discount at the student restaurant or make use of any other student benefits or discounts, you must always show your student card (either the Frank app or the physical card with the sticker).
Registering as absent
Registering as absent - first year bachelor's and master's students
As a first year bachelor's or master's student, you may only register as absent if you have a statutory reason. Please read more on the page for Registration as absent the first year of enrolment.
Registering as absent - continuing bachelor's and master's students
When you are registered as absent, you cannot participate in courses or exams, nor is it possible to graduate.
You can register as absent for the whole academic year, or separately for the autumn or spring term. During the registration period, you can register as absent through the Oili Service.
As a bachelor's or master's student, you may register as absent for a total of two terms without it impacting your total study time. Read more about absence during your studies on the page for Limited duration of studies.
Doctoral researchers
When you are registered as absent, you cannot participate in courses or exams, nor is it possible to graduate.
You can register as absent for the whole year or separately for just the autumn or spring term. During the registration period, you can register as absent through the Oili Service.
Statutory absence
Statutory absence for first year bachelor's and master's students
As a first year bachelor's or master's student, you may only register as absent if you have a statutory reason. Please read more on the page for Registration as absent the first year of enrolment.
Statutory absence for continuing bachelor's and master's students
Being registered as absent for a statutory reason means that you can be absent from your studies without it impacting your total study time.
The following legal grounds are accepted for statutory absence:
- Service under the Conscription Act (1438/2007), Non-Military Service Act (1446/2007), or Act on Women's Voluntary Military Service (194/1995)
- Document required: Call-up order
- Document required: Call-up order
- The student needs time off from their studies to take care of a child in regard to the child’s birth or adoption (14.1.2022/52)
- Document required:
- Kela's certificate regarding maternity, paternity, or parental allowance period or, if the certificate has not yet been received, a medical certificate regarding the pregnancy
- Corresponding certificates from the authorities of another country regarding statutory parental leave
- Document required:
In order for your statutory absence to be accepted, you must show valid proof for your absence, with start and end dates of the absence included. You must also register as absent via Oili for the period that you wish to be absent for. Please see above for the type of documentation required.
You can apply for statutory absence before, during or after your period of absence. Please note, however, that a registration as present cannot be changed to absent once the deadline for registration has passed.
Please contact Study Coordinator Hanna Sipiläinen (hanna.sipilainen@hanken.fi) to apply for statutory absence. Please attach the required documentation to your e-mail.
Changing your annual registration
If you wish to change your registration from absent to present, you may do so yourself via Oili within the deadlines of the annual registration period.
If you have enrolled as absent and wish to change the enrolment to present after the registration deadline, the registration can no longer be done through Oili. Instead, you must pay the Student Union fee directly to the Student Union's account, after which your registration is manually registered in Sisu. Please contact studyinfo@hanken.fi for more information and further instructions.
If you wish to change your registration from present to absent, please contact studyinfo@hanken.fi well in advance before the deadline for annual registration. This change can only be made within the limits of the annual registration period.
Late registration - application for rematriculation
Late registration – Bachelor's and master’s students
If you do not register as either present or absent by the deadlines stated above, you will lose your right to study at Hanken and must re-activate your student status if you wish to continue your studies. To do so, please fill out the electronic application for re-matriculation and pay the fee of 50€ via the form. You will receive further instructions via email when your application has been processed.
If your application is approved, you must pay the Student Union fee and register as present by sending the receipt to studyinfo@hanken.fi. If you are liable to pay tuition fees, you must complete the tuition fee payment before you can register as present. Please contact admissions@hanken.fi for further information on tuition fees. Please note that the re-matriculation fee is to be paid to Hanken (Svenska handelshögskolan) and the student union fee to the Student Union (Svenska Handelshögskolans Studentkår), i.e. two separate accounts.
If your study time is limited and you fail to complete the annual registration, the elapsed time during which your study right is inactive is included in your target study time.
Late registration – Doctoral researchers
Before filling in the re-matriculation form, please book a meeting with your supervisor to discuss a plan for your further studies and research. Proof of the plan must then be attached to the re-matriculation form. If your supervisor no longer works at Hanken, please contact the head of subject.
Student health care fee
If you are studying for a bachelor's or master's degree and have registered as present, you must pay the Student Healthcare fee. The healthcare fee covers medical care and mental health services as well as oral health services from the Finnish Student Health Services (FSHS). You must pay the fee even if you use occupational or other health services instead of the FSHS.
You will not be billed separately for the student healthcare fee. Rather, you must make sure to pay it in OmaKela for each academic term. Visit Kela’s website for information about how to pay the student healthcare fee.
The due date for paying the student healthcare fee is determined based on the date on which you registered as present.
For the spring term, the due date is 15 March, provided that you have registered as present by 31 January. If you register as present for the spring term on or after 1 February, the due date is 31 July.
The due date for the autumn term is 15 November, provided that you have registered as present by 30 September. If you register as present for the autumn term on or after 1 October, the due date is 31 December.
If you have social security coverage in another EU/EEA country, Switzerland, Great Britain or Northern Ireland, you do not have to pay the healthcare fee, but you must still contact Kela. However, you can still use the FSHS’s services. Visit Kela’s website for information about how to proceed if you have social security coverage in another EU/EEA country, Switzerland, Great Britain or Northern Ireland.
Membership in two student unions
If you are simultaneously studying for a bachelor or master's degree at two different universities in Finland, you must pay the Student Union fee for both of the Student Unions. The Student Healthcare fee is only paid once.