Service for Teachers

Information for teachers about


Research data management (RDM) is an integral part of good research practices. BSc/MSc/eMBA students and PhD students follow different data management processes with different instructions and must-dos. See these two processes outlined in Data management process at Hanken.

The library offers help and training in RDM for students as support for learning, teaching, and research. This can be training in RDM which is integrated into standard seminars or courses, independent training sessions, individual guidance, or online guides.

Our assistance with RDM covers the topics on:

  • ethical and legal concerns about data protection and IPR issues,
  • data storage and data security,
  • writing a data management plan (DMP), and
  • data sharing and preservation.

Teachers can order our service when needed. We will customize the training in cooperation with the teacher to fit the need for the particular seminar or course.


Qingbo Xu
+358 50 466 3838 

Questions about data protection can also be addressed to Hanken's Data Protection Officer

More detailed information about research data management (RDM), see the LibGuide on Research data management (RDM).

The library offers training in information retrieval for the students. This includes:

  • training in information retrieval, integrated with standard courses
  • independent training sessions on various topics
  • individual guidance
  • online guides.

The goal is for as large a part as possible of the training to be integrated into regular courses and seminars. Teachers can order our services when needed. We wish to customize the training in cooperation with the teacher to fit the need for the particular course.

Examples of topics for training session may be: 

  • search words and search strategy
  • how to find relevant data bases and information sources
  • critical evaluation of results (evaluation of search results, identifying scholarly sources)
  • referencing and referencing software (RefWorks)

You may also appoint training in particular databases or in reference management using RefWorks.


Marianne Dube 

Susanne Holmlund
+358 (0)50 407 3798

Copyright and licensing

Our proxy server makes it possible for students to use these e-books even when not physically at Hanken.

Search e-books

1. in the search portal Hanna by narrowing your search with "E-books" or
2. directly in the e-book collections

Check the license!

From experience, we know that e-books with single user license in Hanna are poorly suited as course books. If you still want to use such an e-book for your course, please, contact the library so that we may investigate the possibility of extending the license.


Questions about e-books? Please, contact
Marlene Backman
33 263, marlene.backman(at)

Using Kopiostos copying licence you are allowed to scan printed publications and copy text and images from open websites. The licence applies to both domestic and foreign materials.

With text and images, the licence allows you to

  • Photocopy: 20 pages per publication, a maximum of half of the publication.
  • Scan:
    • 20 pages per publication, a maximum of 20 % of the publication.
    • A scientific article published in a scientific journal in its entirety.
  • Print out from the Internet: 20 pages per digital source.
  • Copy and save legally and freely available online material:
    • 20 images or A4-sized pages per website.
    • A scientific article published in a scientific journal in its entirety.
    • 20 pages per e-book; a maximum of 20 % of the e-book.

The digital copies have to be reported to Kopiosto. As a teacher you can do this yourself at Kopiosto's web page (reporting service only in Finnish). Please contact the library if you need any help:

The digital licence is an agreement made by Arene (Rectors' Conference of Finnish Universities of Applied Sciences), UNIFI (Universities Finland) and Kopiosto (Finnish Copyright Society).

License agreements with database suppliers usually don't permit redistribution. This means that uploading digital copies (i.e. pdf-files of articles) to Moodle is not allowed, even if password protected. Instead you should give the permanent link to the article, proceeded by the address to Hanken's proxy server. By doing this you will ensure:

  • to use the e-resources legally and in accordance with the license agreements
  • to give the student's remote access to the articles
  • to give correct database user statistics to the library.

Construct the permanent links as follows:

1. Start with the Hanken proxy server address as a prefix, in order to make the articles accessible also as remote access out of the Hanken building

NOTE! Links to e-books on the ProQuest Ebook Central and VitalSource Bridge platforms should not have a proxy prefix since the services have Shibboleth login.

2. Add the permanent link to the article. In some databases (EBSCO) the permanent link is called permalink. You can just copy the permalink and add it to the prefix.

The permanent link is also often a DOI (Digital Object Identifier) number. The DOI number is constructed of a prefix followed by a set of numbers

The library is happy to help with compiling reading material lists with links to the sources.

You can also scan printed publications and copy text and images from open websites.

Questions about creating permanent links? Please contact

In the library's LibGuide on Copyright you find information about how you are allowed to use different kind of materials in your teaching.

Questions can be directed to


It is the examinator's and the department's responsibility to inform the library on time, which course books to acquire. The department will be charged all costs caused by changes and complementary additions made after the dates mentioned below.

Checklist for teachers

  1. Course books that need to be available for the students in the library or as e-books must be registered in WebOodi, not in Moodle, when the course planning is done in March.
  2. If you want to use an e-book on your course, you should contact the library ( before you choose the title, since the license terms for libraries differ from those for private persons.
  3. In Moodle you can link to articles and course material that do not need to be available in the library. Follow the instructions for how to link to articles and e-books. Note that you are not allowed to download pdf versions of the articles into Moodle without reporting to Kopiosto.
  4. You can report additional or missing course book information no later than the dates listed below:

    Deadline for the academic year 2020-2021
    S1: 8.6.2020
    Period 1: 3.8.2020
    Period 2: 5.10.2020
    Period 3: 14.12.2020
    Period 4: 22.2.2021
    S2: 26.4.2021

  5. Use the form for reporting your course books. This way you make sure that the information is also added to WebOodi. Be prepared to fill in the following information: course number, course name, subject, examiner, author, publishing year, title, edition/editions (if available), examination book or supplementary reader and how many attendees there will be if it is a new course.
  6. Remember to inform the library about new courses, cancelled courses or courses that move to another period as soon as there is a department council decision available.

Guidelines for course book acquisition

Literature acquisition

The Library acquires one book per five attendees on a course, but not more that 25 copies.A course book, with a new edition published every year, is acquired only every second year.Two copies of course books used in language and literature courses are acquired.E-books are acquired as a complement to the print copies if they are available with a multi-user licence in one of the platforms that the library uses.The library can order institutional copies, but the institutions pay the copies themselves. Please notify us if a copy is required to the institution.

You can complement and enrich your teaching by integrating audio-visual lectures from Kanopy into Moodle.

In the Library of Open Educational Resources (OER), you can search for, find, compile and save your own open educational resources from all levels of education. Gradually introduced from 2019 to 2020, the service and its OER are available for use by teachers, learners and everyone else in the country. Visit to find out more about the development of the service and keep up to date with its progress. The service is being developed by the Ministry of Education and Culture and the Finnish National Agency for Education, and its development is coordinated by CSC – IT Center for Science.


Course Books

Anne Granberg
+358 (0)40 3521 398

Susanne Holmlund
+358 (0)50 407 3798


Marlene Backman
+358 (0)40 3521 263

Linking to licenced materials

Marianne Dube 

Teaching in Information Retrieval

Marianne Dube 

Susanne Holmlund
+358 (0)50 407 3798