Service for Teachers
Effective and responsible Research data management (RDM) is an essential requirement of good scientific practices and research skills. BSc/MSc/eMBA students and PhD students follow different data management processes with different instructions and must-dos. See these two processes outlined in Data management processes at Hanken.
The library offers help and training in RDM for students as support for learning, teaching, and research. Our assistance with RDM covers the topics on:
- ethical and legal concerns about data protection and IPR issues,
- data collection and organizing,
- data storage, backup and transferal,
- writing and updating a data management plan (DMP),
- metadata production,
- data archival and preservation, and
- data reusing.
Training in RDM can be integrated into standard seminars or courses, independent training sessions, individual guidance, or online guides. Teachers can order our services when needed. We will customize the training in cooperation with the teacher to fit the need for the particular seminar or course.
Questions about data protection can also be addressed to Hanken's Data Protection Officer firstname.lastname@example.org. See Guidelines and procedures of handling personal data in research at Hanken.
If you have questions concerning ethical guidelines and ethical review, contact Hanken's Research Integrity Advisor: Anu Helkkula, email@example.com. See Ethical principles and Ethical review in LibGuide on RDM.
More detailed information about RDM, see the LibGuide on Research data management (RDM).
Open science has become a significant movement, both nationally and internationally. In general, open science refers to the efforts and mechanisms by which the findability, accessibility and (re)usability of scientific knowledge are promoted in the digital era. It improves the visibility and impact of your research outputs and educational resources, increases the transparency and reliability of scientific research, both empowers and democratizes science.
Hanken is committed to actively promoting open science and research, and was among the first research institutions to sign the Declaration for Open Science and Research (Finland) 2020-2025.
The Library offers support and training in open access, open data, open education and open scholarship culture, and answers questions concerning:
- How to publish open access to your scholarly publications?
- How and where to open and publish your research (meta)data in line with the FAIR data principles?
- How and where to open your teaching materials? Where to find open educational resources (OERs)? How to reuse them?
- How can you improve the visibility and impact of your research?
Training in open science can be integrated into standard seminars or courses, individual guidance, online guides, or independent training sessions such as the 69990-E Open Science Doctoral Course in Moodle. Teachers can order our services when needed. We will customize the training in cooperation with the teacher to fit the need for the particular seminar or course.
More detailed and updated information about different aspects of open science, see the LibGuide on Open science.
The library offers training in information retrieval for the students. This includes:
- training in information retrieval, integrated with standard courses
- independent training sessions on various topics
- individual guidance
- online guides.
The goal is for as large a part as possible of the training to be integrated into regular courses and seminars. Teachers can order our services when needed. We wish to customize the training in cooperation with the teacher to fit the need for the particular course.
Examples of topics for training session may be:
- search words and search strategy
- how to find relevant data bases and information sources
- critical evaluation of results (evaluation of search results, identifying scholarly sources)
- referencing and referencing software (Mendeley)
You may also appoint training in particular databases or in reference management using Mendeley.
+358 (0)40 352 1408
+358 (0)50 407 3798
Copyright and licensing
Our proxy server makes it possible for students to use these e-books even when not physically at Hanken.
Check the license!
From experience, we know that e-books with single user license in Hanna are poorly suited as course books. If you still want to use such an e-book for your course, please, contact the library so that we may investigate the possibility of extending the license.
Questions about e-books? Please, contact
33 263, marlene.backman(at)hanken.fi.
Using Kopiostos copying licence you are allowed to scan printed publications and copy text and images from open websites. The licence applies to both domestic and foreign materials.
With text and images, the licence allows you to
- Photocopy: 20 pages per publication, a maximum of half of the publication.
- 20 pages per publication, a maximum of 20 % of the publication.
- A scientific article published in a scientific journal in its entirety.
- Print out from the Internet: 20 pages per digital source.
- Copy and save legally and freely available online material:
- 20 images or A4-sized pages per website.
- A scientific article published in a scientific journal in its entirety.
- 20 pages per e-book; a maximum of 20 % of the e-book.
The digital copies have to be reported to Kopiosto. As a teacher you can do this yourself at Kopiosto's web page (reporting service only in Finnish). Please contact the library if you need any help: firstname.lastname@example.org.
The digital licence is an agreement made by Arene (Rectors' Conference of Finnish Universities of Applied Sciences), UNIFI (Universities Finland) and Kopiosto (Finnish Copyright Society).
License agreements with database suppliers usually don't permit redistribution. This means that uploading digital copies (i.e. pdf-files of articles) to Moodle is not allowed, even if password protected. Instead you should give the permanent link to the article, proceeded by the address to Hanken's proxy server. By doing this you will ensure:
- to use the e-resources legally and in accordance with the license agreements
- to give the student's remote access to the articles
- to give correct database user statistics to the library.
Construct the permanent links as follows:
1. Start with the Hanken proxy server address as a prefix, in order to make the articles accessible also as remote access out of the Hanken building
NOTE! Links to e-books on the ProQuest Ebook Central and VitalSource Bridge platforms should not have a proxy prefix since the services have Shibboleth login.
2. Add the permanent link to the article. In some databases (EBSCO) the permanent link is called permalink. You can just copy the permalink and add it to the prefix.
The permanent link is also often a DOI (Digital Object Identifier) number. The DOI number is constructed of a prefix http://dx.doi.org/ followed by a set of numbers
- Proxied https://login.proxy.shh.fi/login?url=http://dx.doi.org.proxy.shh.fi/10.1016/S0167-8116(02)00122-2
The library is happy to help with compiling reading material lists with links to the sources.
Questions about creating permanent links? Please contact
It is the examinator's and the department's responsibility to inform the library on time, which course books to acquire. The department will be charged all costs caused by changes and complementary additions made after the dates mentioned below.
Checklist for teachers
- Course books that need to be available for the students in the library or as e-books must be registered in Sisu, not in Moodle, when the course planning is done in March.
- If you want to use an e-book on your course, you should contact the library (email@example.com) before you choose the title, since the license terms for libraries differ from those for private persons. We also recommend to check the online library Perlego if there are any titles suitable for your subject. The e-copies have unlimited access for the users.
- In Moodle you can link to articles and course material that do not need to be available in the library. Follow the instructions for how to link to articles and e-books. Note that you are not allowed to download pdf versions of the articles into Moodle without reporting to Kopiosto.
- You can report additional or missing course book information no later than the dates listed below:
Deadline for the academic year 2022-2023
Period 1: 1.8.2022
Period 2: 3.10.2022
Period 3: 12.12.2022
Period 4: 20.2.2023
- Use the form for reporting your course books. This way you make sure that the information is also added to Sisu. Be prepared to fill in the following information: course number, course name, subject, examiner, author, publishing year, title, edition/editions (if available), examination book or supplementary reader and how many attendees there will be if it is a new course.
- Remember to inform the library about new courses, cancelled courses or courses that move to another period as soon as there is a department council decision available.
Guidelines for course book acquisition
- The Library acquires one book per five attendees on a course, but not more that 25 copies.
- A course book, with a new edition published every year, is acquired only every second year.
- Two copies of course books used in language and literature courses are acquired.
- E-books are acquired at the same time as the print copies if they are available with a multi-user licence on the platforms that the library uses. In that case the library only acquire two printed copies.
- The library can order institutional copies, but the institutions pay the copies themselves. Please notify us if a copy is required to the institution.
Open educational resources (OERs) are learning, teaching and research materials in any format and medium that
- reside in the public domain , or
- are under copyright that have been released under an open license, usually Creative Commons , which permits no-cost access, re-use, re-purpose, adaptation and redistribution by others than the author, with or without restrictions.
In the national Library of Open Educational Resources - aoe.fi, you can search for and share OERs from all levels of education. OERs can also be found in Finna.fi which gathers materials from museums, libraries and archives under one roof. More places where you can search for both national and international open educational resources are listed in Where to find open educational resources.
Teachers are encouraged to publish their educational resources in the national Library of Open Educational Resources - aoe.fi. You can log in with your Haka user ID. Please click on "My open educational resources" in the top line, and then on "Upload a new resource" on the right side. Then please add information about your teaching materials and select a suitable license for it. Follow the instructions there and fill in the form.
When publishing educational resources, ensure that you have the necessary rights to publish the resources (e.g., copyright). Everyone who has made a significant contribution to the educational resource, including the students, shall be properly acknowledged. You need to ask the co-authors and students for permission and consent for the use and publication of the materials they created.
It is recommended to publish educational resources using a Creative Commons licence CC BY 4.0 or CC BY-SA 4.0. The recommended format for a licence is: © [Author Name], Hanken School of Economics, 2021. CC BY 4.0/CC BY-SA 4.0.
Educational resources and other digital content shall comply with accessibility requirements. See especially the requirement for transcription of video and audio materials in Hanken's instructions regarding transcription of material within the European Accessibility Act framework (PDF in Swedish and English).
More information, see the LibGuide on Open educational resources where you can find answers to the following questions:
- What are open educational resources?
- Where to find open educational resources?
- How to use open educational resources?
- How to publish open educational resources?
- What are CC licenses and how to use them in connection with open educational resources?
+358 (0)40 3521 398
+358 (0)50 572 3548
+358 (0)40 3521 263
Linking to licenced materials
+358 40 352 1408
Teaching in Information Retrieval
+358 40 352 1408
+358 (0)50 407 3798