Study calendar and course registration

Instructions for the study calendar and course registration in Sisu

You always need to add the course to your study plan before registering for teaching, your registration won't be accepted otherwise.

Hanken will start using the registration for teaching in Sisu as it is designed to be used in August 2022. This will result in more flexibility and fewer technical issues. In the new registration the time of registration doesn’t matter. This means you are as likely to get a spot in the teaching regardless of whether you register on the last or first day of the registration period. The preparatory steps in the study plan are still needed.

Preparations in the study plan

To be able to register for courses you need to have selected the course in your study plan. See instructions for the study plan here if you haven't created a study plan in Sisu yet.

Begin by opening the study plan in Sisu, and click on the course code for the course you want to register to.

Go to the Completion methods tab. Make sure that the completion method is selected by checking that it says selected below in green. If not, click on the button saying "Select this method". After that you should click the blue button saying "Select" on the same row as the teaching you want to register for. Please note that you have not yet enrolled for the teaching, that is done in the next steps in the study calendar.

If there is no blue link under Teaching it means there is no teaching offered for this course during this academic year.

In the future you can do these preparatory steps whenever you find teaching for the courses in Sisu. This means you can choose the completion method and the teaching before the enrolment opens.

Other important information regarding registration for teaching

It would be good to get used to check for example the target groups of the teaching before registering. You can find the information by clicking on the blue link with the dates of the teaching in the pop-up window for the course, on the Completion methods tab. The link will take you further down in the pop-up window.

Information about teaching popup

There you can find information about the language of instruction, the study methods, and the responsible teacher.

basic information teaching

The dates for the registration period as well as the basic criteria for being selected to the teaching can be found under the Registration tab. In the example the teaching is only open for master's students within IPL / FABD track Governance and Commercial Law / Commercial Law within the Swedish programme.

registration information sisu

On the right hand side of the Study calendar page you'll find a black panel with three menu tabs:

  • Under the tab Teaching not selected you'll find a list of the courses for which you haven't selected the teaching yet.
  • Under the tab Enrolment you'll find the teaching you've selected in your study plan.
  • Under the tab Finished and discontinued you'll find teaching that has ended and courses you've discontinued your participation in. You cannot register again for courses you've discontinued.
  • The filters below the tabs help you find your enrolments and see for example whether you've enrolled in all courses you've selected in your plan or if you still need to enrol.

To enrol to the teaching, begin with clicking on the Enrolment tab if it isn't activated already. Make sure that the filter Waiting for enrolment is activated. If you come to the study calendar directly from the "Continue to enrolment" link in the study plan, you will automatically be taken to the right enrolment.

The study calendar page also contains a calendar. Hanken's teaching times will be found here in the future, but for now you can see the teaching times in Schema: schema.peppi.hanken.fi 

Registration from August 2022 onwards

Hanken will start using the registration for teaching in Sisu as it is designed to be used in August 2022. This will result in more flexibility and fewer technical issues. In the new registration the time of registration doesn’t matter. This means you are as likely to get a spot in the teaching regardless of whether you register on the last or first day of the registration period. The preparatory steps in the study plan are still needed.

Instructions for registration

Where do I check the status of my registration?

Updating a registration

How do I know if I have been selected for the course?

Instructions for registration

Please note that you need to do the preparations in the study plan described above to be able to register for the teaching.

The actual registration for the teaching is done on the Study calendar page. If the registration is open when you do the preparatory steps above, you can follow the direct link Sisu offers you. Otherwise you can click on Study calendar in the top menu to get to the study calendar.

Study calendar sisu

To enrol to the teaching, begin with clicking on the Registration tab if it isn't activated already. Make sure that the filter Waiting for registration is activated. If you come to the study calendar directly from the "Continue to registration" link in the study plan, you will automatically be taken to the right registration.

Registration correct filter

Scroll down to the teaching you want to enrol in. You can see the name and dates for the teaching as well as information about the enrolment period. Register for the course by clicking the blue "Register" button.

Registration example

If the teaching has several teaching groups you need to select groups that suit you before clicking on "Register". If the teaching doesn't have several groups you can go directly to the following step in the instructions.

  1. Select at least one teaching group as your "Preferred group". Sisu will try to place you in that group.
  2. Select other groups that fit your schedule as "Suitable" and leave the groups you definitely can't participate in as "Not suitable". The more groups you select as "Suitable", the bigger your chance is to get a spot in the teaching. If you only select your preferred group and it becomes full, you will not be selected for the teaching even if the other groups still have free spots.
  3. You can also select full groups if they do not have a lock icon. The time of registration does not matter.
  4. Finally, click on "Register". The button will be inactive until you have selected enough groups.
    registration with groups

You can confirm your enrolment directly in this popup window unless it asks you to answer extra questions. At study right you can select which study right you want to enrol with if you have several study rights. Make sure to select the study right for which you created the study plan with the course in it.

If the course is not yet selected in your primary study plan, you will receive a notification in the confirmation window. In this case go back and add the course to your study plan before coming back to continue with the registration.

Warning message not in plan

When you have registered, Sisu will preliminarily let you know whether you get a spot in the teaching or not. Please note that preliminary acceptance does not yet guarantee you a place in the course. The definite confirmation will take place after the registration period has ended.

Where do I check the status of my registration?

During the registration period, you will see the current status of your registration and the preliminary placement in groups in the Study calendar. You will see one of the following notifications in the same spot where you originally registered:

  • Your registration is complete. The registrations have not been confirmed yet. If the registration ended now, you would be selected.
  • Your registration is complete. The registrations have not been confirmed yet. Requirements are not fulfilled. You cannot be selected for the teaching.
  • Your registration has been confirmed.
  • Your registration was declined.

“The registrations have not been confirmed yet.” means that students for the course have not been confirmed definitively. Please note that the status of your registration may change as long as it has not been confirmed. Confirmations are usually done the day after the registration period ends.

Preliminärt godkänd

You will also see a notification if you do not meet the requirements for registration and cannot be selected for the teaching, as well as the criteria that you do not meet. If possible, please correct the reported deficiencies and re-register. See also the instructions: What should I do if my registration is declined? further down on this page.

Preliminärt inte vald

Updating a registration

It is necessary to update your registration when you wish to change your preferred groups, the study right used in the registration or your answers to the registration questions. You can update your registration as long as the registration period is ongoing. Updating your registration happens in the Study calendar in the same order as the original registration: if necessary, select your preferred groups and then click the Update registration button.

update registration button

If necessary, select the study right and answer possible registration questions in the confirmation dialog box. Finally, confirm the registration. You will get a notification at the top of the view after the registration is updated. After a few seconds, a notification about the status of the registration will replace it.

How do I know if I have been selected for the course?

The teaching groups for which you have been selected have been marked with an approval mark.

approved mark

In very few courses, participants might be selected in order of registration. In this case, you will receive a confirmation of admission to the course directly after registration: “Your registration has been confirmed / Your registration was declined”. You can also recognise this type of registration from the number of places icon for teaching groups. The number and colours of the circles in the icon is always the same and does not reflect the number of places in the teaching.

icon registration

Approved registration sisu

 

If you did not get a place on the course, you will receive a notification after the registration period has ended saying: “Your registration has been declined, you have not been selected for the teaching”. If the course still has space or places become available, late registration might be opened afterwards, allowing you to re-register. Late registered students are selected in order of registration. Sisu does not have an automatic waitlist function.

If your registration is declined as soon as you register, you either do not meet the prerequisites for the course, or fulfil the other criteria required for registering. Make sure these things are in order before you re-register:

  • Check the selection criteria for the teaching, especially the prerequisites and the target group. Most of the teaching at Hanken is limited to specific target groups.
  • You have registered as present for the time of the teaching.
  • The course is in your primary study plan and you have chosen the right completion method.
  • If you have multiple study rights, make sure you have registered through the correct study plan and study rights.

Note! If you are supposed to attend a course even if you do not meet the selection criteria, please contact the teacher well in advance before the registration closes.
 

If you want to cancel your registration to a course, do so in the Study calendar.

Make sure these filters are turned on in the panel to the right, to find the courses you are registered to.

Click on "Cancel registration" and then on "Confirm" in the pop-up window that opens.

Lastly, you can click om "Remove". This means that the teaching is no longer selected in your study plan (the first step with the blue Select-button). If you don't click on "Remove" you will receive a reminder about not having registered for the teaching you've selected yet.

Remove button
Discontinue when teaching has already started

If the teaching has already started you can discontinue your participation in the course. This is done in the same place in the study calendar. Click on "Withdraw from this course".

Withdraw button

Sisu will warn you that you won't be able to re-register for this teaching. This means that you won't be able to register for this specific teaching you are now discontinuing. You can, however, still register for another teaching for the same course later. Click on "Confirm" to discontinue your participation.

Witdraw from teaching