The Licentiate Seminar
1) The manuscript for the licentiate thesis should, before it is submitted for grading, be publicly defended at a licentiate seminar. Discuss the time for the licentiate seminar with your thesis supervisor. The thesis supervisor decides the time for the seminar, takes care of all necessary arrangements and appoints one or several opponents. The criteria for being appointed opponent are specified in the Degree Regulations of 2015. The licentiate seminar does not entitle to any credits.
2) The manuscript is to be publicly available at least ten (10) days before the licentiate seminar.
3) After the licentiate seminar the final manuscript is to be submitted for examination. Discuss with your thesis and degree supervisors the time for submission of the manuscript. It is your degree supervisor that acts as the presenter in the Academic Council and it is s/he who is responsible for that the preparation is made according to all rules and regulations. It is also the degree supervisor who is responsible for making all the material and information needed for the Academic Council's decision available to the Academic Council's members.
4) Hand in an application for permission to submit your manuscript for review:
The application is handed in to the Registrar (if in Vaasa to Kristina Wallin who will forward it to the Registrar).
With the application the following documents are to be enclosed:
- A transcript of records, to prove that you have the right to study and that you are enrolled.
- Four (4) copies of the manuscript:
- two (2) of these should be put in a binder with plastic covers (these copies will be sent to the reviewers once they are appointed).
- two (2) unbound copies that will be forwarded to the library for binding and filing.
The receipt of the binding fee paid to the library. Please contact the library for more information on how to proceed and for more information on the cost.
In every copy of the manuscript after the title page a summary of the thesis, stating the aim, method, results and conclusions, is to be enclosed (one (1)page).
To a composite thesis the following is additionally enclosed:
- Written permission from all co-authors to include the work/essay in your manuscript, one copy for each manuscript submitted.
- A description of each of the co-authors' contribution unless it is clearly stated in the manuscript itself or in the written permissions from the co-authors, one copy for each copy of the manuscript.
The degree supervisor decides when you are to hand in the application, so that s/he can hand in the presentation to the secretary for the Academic Council in accordance with the timetable set by the Academic Council (Monday the week before the meeting). The manuscript and the enclosures are to be handed in on time to the Registrar for the matter to be treated.
In addition to the paper copies of the manuscript, it is also to be handed in electronically by sending it to
doctoral.studies(at)hanken.fi on Monday the week before the meeting at 4 pm at the latest. The file should be called "the student's last name_date_review" and it is to be saved in pdf-format. The manuscript is then published on a web page behind a password for the Academic Council's members.
5) The degree supervisor makes the proposition of examiners for the licentiate manuscript to the Academic Council. You have the right to be informed of the proposal beforehand. After you have been informed about the proposition you are to let the presenter know if you have any objections. If you do want to object to the proposition you are to hand in a statement to the Academic Council. In that case one copy is to be handed in to the Registrar and another to the degree supervisor.
6) The Academic Council makes the decision on the appointment of examiners and the degree supervisor informs you about the result.
7) The Registrar sends the copies of the manuscript that you have handed in to the examiners. To maintain the examiners' objectivity there is to be no contact between the author of the manuscript and the examiners, nor should the author under any circumstances send a copy of the manuscript directly to the examiners. The examiners have two (2) months to review the manuscript and hand in their opinion. The examiners send their opinions to the Registrar who forwards them to the degree supervisor who will inform you.
Instructions for examiners and opponents
The Grading of Thesis
8) The degree supervisor writes a grading proposition for the thesis. The proposition is made based on the examiners' suggestions. You have the right to be informed as to the content of the examiners' statements. Please inform the degree supervisor if you have nothing to object to or otherwise hand in a well-motivated statement of objection.
9) The Academic Council makes the decision on the grade of your thesis (pass/fail). The degree supervisor informs you about the decision and you will also officially be informed by the Registrar, who also provides you with information on how to move for correction.
Applying for Your Diploma
10) When the Academic Council has graded your thesis and provided that you have completed all other requirements you may apply for your diploma. The graduation dates are set and can be found here. Instructions for applying the diploma are available here. Your degree supervisor checks all the courses you have taken and approves them for inclusion in the degree and then the Rector gives his/her approval.