QTEM Exchange Application

Application for a QTEM exchange

Application twice a year

You can apply twice a year for participation in the QTEM Master's Network; in Winter for exchanges for Autumn semester and in late Spring for exchanges for next Spring semester.

The upcoming deadlines for QTEM exchange in 2020 - 2021 are:

  • January-February 2020 for Autumn semester 2020
  • June 2020 for Spring semester 2021

Instructions for the online application

Below you will find instructions for filling in the online application. The instructions are organised according to the structure of the application form. Before you begin filling in the online application, please read the instructions, prepare your attachments and select 5 partner universities you wish to study at. Applications submitted after the deadline will not be processed.

The online application is accessed through the Mobility Online Portal when the application is open. Log in with your Hanken id and password. You will then access the application form. Part of the information is automatically filled out from Oodi (the student register). If you cannot access the information in Mobility Online, clear your browser's web history or switch to another browser.

A. Information concerning the application

In this section exchange programme, academic year and semester will be filled out automatically.

B. Personal Information

Matriculation number, last name, first name, e-mail address, date of birth, gender and nationality comes directly from Oodi

Fill in place and country of birth and age.

C. Information concerning the current studies at Hanken

Country of sending institution, sending institution, campus, major subject, study programme and current level of studies comes directly from Oodi.

Under number of higher education years at Hanken prior to the exchange period you should write how many full academic years you have completed up until the start of the planned exchange semester.

Reply to the questions regarding experience of previous exchange studies/internships and if you have been registered as absent during your studies.

Indicate if you have already taken the GMAT or GRE test and the date of the test (when the test was taken or when you have planned to take it).

D. Information concerning the stay abroad

In the application you must select 5 different partner universities in priority order. Select these from the drop-down menus. Plan carefully which partner universities you select. Hanken will forward your choices to the QTEM Headquarters in Brussels and they make the final choices. If you are not selected for your first choice, they will move on to the second choice etc.

Please note! Some partner universities are open for exchange studies exclusivly during either the autumn semester or the spring semester. Therefore, remember to check which semesters are open for exchange at your university of interest before applying.

We advise you to be aware of the state of world affairs and consider which countries you wish to go on an exchange to. Hanken is only in limited cases able to arrange new exchange positions for students who withdraw from allocated exchange positions due to, for example, a natural disaster.

The planned study level must be Master’s for the QTEM exchange.

"Stay from" and "Stay to" refers to semester dates at your five selected partner universities. The documents below show QTEM partner universities' estimated semester dates and estimated ' academic calendars. For more accurate semester dates: check the partner universities' web pages, the information is often under the heading "Academic Calendar". Additionally, there is an interactive academic calendar including all QTEM universities on the QTEM portal.

file type icon semester dates plan 

file type icon Partners' academic calendars

Note that the partner universities' semesters may differ from Hanken's and may start later than Hanken's, and end in January-March. Exam periods are often arranged in January-March and July-August, and hence you should be prepared to go back for the exam periods. These are issues that you should consider when planning your exchange studies.

E. Language competence

Fill in information regarding your first language and the language of instruction at Hanken.

F. Contact person in case of emergency

G. Other information - check that the information you have given is correct.

Remember to send the application after you have checked that everything is correct! After you have sent the application you will receive an email message where you get instruction on how to finalise your application and upload the required attachments. At this stage you will be asked to make a preliminary course selection for your primary choice of university. This is only a preliminary selection and it can be modified after your choice of exchange university has been confirmed by the QTEM headquarters. The required attachment are:

- A motivation letter stating why you are interested in pursuing QTEM studies (maximum 1 page)

- A transcript of records from Hanken

- A CV photo (max. 500x500 pixel)