If you choose to do that, you must:
- follow our instructions
- sign an agreement permitting electronic archival, publication and distribution on the school's website.
Hanken funds a limited number of physical copies of which the author gets 25 and the department 25 for the public defence. The electronic version will be freely available for download and printing in Hanken’s institutional repository Dhanken.
If you choose not to publish your thesis through Hanken, you are still expected to provide 40 copies to the school at least 10 days before the public defence.
How to get your dissertation published
Note that it is the doctoral student’s obligation to proof read and correct the manuscript throughout the whole publishing process.
- Before you submit your thesis manuscript for pre-examination
We recommend that you begin to use our template at the latest when you prepare your manuscript for pre-examination. In composite theses only the summary section has to be edited according to Hanken’s template. Template and editing support: ask the library (firstname.lastname@example.org).
In manuscripts written in programs such as Scientific Workplace or LaTeX the template is only used for the title page and the preface. For other parts, please follow these instructions:
- Ask for the co-authors’ approval if you are including any co-authored articles.
- Ask for the publisher’s permission to include published or forthcoming articles in both the printed book and the electronic version in DHanken.
- Check the copyright of possible photographs, maps etc. that you plan to include in your thesis.
Contact the publication secretary Barbara Cavonius (email@example.com) for more instructions or if you have any questions.
- When you apply for permission for public examination
Since your thesis must be ready 10 days before the date of the public defence you must send the following material to the publication secretary no later than six weeks before the public defence:
- the manuscript in Word or PDF
- a signed publication agreement in duplicate
(you get the original from the publication secretary)
- information about the public defence (time, place)
- the back cover text as a Word file (appr. 400 words)
- an order for additional copies at your own expense
- your invoice address for additional copies and corrections
The publication secretary inspects the manuscript, gives it an ISBN and sends it to the printing house.
The first proof version will be sent to you by email and we expect you to proof read it as soon as possible. The first proof version that the printing house produces is paid by Hanken. After this point, the doctoral student will be charged for all corrections and additional proofs made. All color printing needed is also paid by the doctoral student.
Smaller corrections that do not affect page numbering can be sent to the printing house and the publication secretary in an email. Bigger corrections should be done in the original manuscript (Word) and listed in the email with reference to the page numbers.
The final draft must be approved both by the doctoral student and the publication secretary no later than three weeks before the date of the public defence.
The printed books are delivered to Hanken and the publication secretary will inform you when you can pick up your personal copies. Copies for the public defence are delivered to the department. The university registrar sends a copy to the opponent. The official bulletin boards have been replaced by iPads (in Helsinki at the reception desk and in Vaasa outside the Assembly hall) where the dissertations can be read electronically.
The electronic version is made available also in DHanken ten days before the public defence.
More information about the process of pre-examining of doctoral theses and about the official defense you can find on the web of the PHD programme.