Funds at Hanken

Calls for applications

• Applications to the Commerce and Industry Fund to invite guest lecturers and researchers to Hanken can be made throughout the year. Please, read the information on how to apply.

Grant awards

Grant awards 2013

• Rector's decision on grants for full-time doctoral studies May 21, 2013
• Rector's decision on grants for faculty and doctoral students May 14, 2013
• Rectors decision on Intial Phase Scholarship for doctoral students May 6th, 2013
• Rector's decision on grants for BSc and MSc students and alumni from Elisabeth Schusters Fund, March 25th, 2013
• Rector's decision on grant for post doctoral research at Hankens Vaasa campus, February 19th 2013

Grant awards 2012

• Grant awards 2012

Hanken Funds

General information

Academic staff and students enrolled at Hanken can apply for specific-purpose funding. Applicants do not need to specify a particular fund from which they wish to apply for support, but they must specify a particular purpose. Where a grant is approved, it will be in accordance with the regulations controlling the various funds.

The administration procedure for the departments' applications to the Commerce and Industry Fund differs from principle described above; in these applications the fund should therefore be specified.

Application deadlines

Grants for research semesters, full-time research, doctoral students' full-time studies,doctoral students' stays at foreign university or a research institute,conferences, courses, study visits, research or teaching abroad, further professional and pedagogical education, development of teaching and so called Schuster Grants for language courses and Summer Schools.

The call for grant applications is announced on the Hanken website and on the Hanken notice boards. The main annual application deadline is in February - March. If sufficient funds remain after the funds distribution in spring, applications may also be submitted in the autumn (the autumn call for applications takes mainly place in September, see announcements on the Hanken notice boards and website). Calls for grant applications may also be published during the calendar year (e.g. grants for doctoral students and travel grants).

Initial Phase Scholarships for Doctoral Students
Application for the scholarship is made in conjunction with applications for admission to doctoral studies.

Commerce and Industry Fund
Applications to the Commerce and Industry Fund to invite teachers and researchers to lecture at Hanken can be made throughout the year, notwithstanding the intended length of the stay. More information on how to apply is available on the web page "The Funds", please choose the link "Commerce and Industry Fund".

The call for grant applications to the rest of the Fund's activities is announced on the Hanken website.

Types of grants

Types of grants

A. Research, teaching and doctoral studies

• Grants for research terms and research projects for senior researchers
• Grants for postdoctoral research. In funding decisions on postdoctoral research, priority is given to projects including a research visit abroad. (Note that theese can only be awarded persons who are eligible for the Hanken Faculty Fund)
• Full-time study grants for doctoral students
• Grants for research visits and teaching abroad
• Grants for doctoral students' stays at a foreign university or a reserach institute
• Grants for other research purposes (e.g. gathering of data)

The grants for research terms, full-time research and full-time studies require a leave of absence from another position. Furthermore, other grants should not have been received for the same purpose. When estimating the quantity of funds needed, applicants should use the monthly amounts specified. The monthly amounts for full-time funding for decisions made in 2013 are:

• Doctoral studies with a funding period shorter than four months: 1400 euro / month
• Doctoral studies with a funding period for at least four months: 1630 euro / month
• Postdoctoral research with a funding period shorter than four months: 1850 euro / month
• Postdoctoral research with a funding period for at least four months: 2155 euro / month

For senior researchers qualified for a professorship the monthly amount is specified in connection with the grant decision. Senior researchers are asked to propose a monthly amount and state the reason for it when applying for a research term.

B. Trips

For academic staff and doctoral students

• Grants for conference participation abroad (also doctoral tutorials and colloquiums)
• Grants for study trips abroad
• Grants for participation in courses abroad (e.g. doctoral courses)

In 2013, the maximum amount for trips within Europe is 1000 euros and 1700 euros for trips outside Europe. The Hanken Funds do not fund participation in conferences and courses taking place in Finland.

For BSc amd MSc students

• Grants from the Schuster Fund for language courses and Summer Schools for students on the BSc and MSc levels.

The so-called Schuster grants are intended for Summer Schools in German-speaking countries, or for studies in German, Spanish or Portuguese in countries where the language in question is generally spoken. In applications for the Schuster grants, specified maximum amounts must be used (see the information on the Elisabeth Schuster fund).

Note that the Hanken Funds can only fund language courses and Summer Schools for BSc and MSc students in so called Schuster countries. Students aiming at studying in other countries are encouraged to apply for funding from external funds.

C. Further education

• Grants for further pedagogical studies
• Grants for further professional education

D. Development of teaching

• Grants for development of teaching material (e.g. textbooks)
• Grants for development of teaching methods
• Grants for employment of assistant staff

Tenured Hanken academic staff as well as long-term substitutes may apply for grants for further education and teaching development.

E. Other purposes

In exceptional cases, grants may also be awarded for other purposes, e.g. for the purchase of literature (please note that both the purchase and the literature are administered by the library).

Application

The information below is applicable to all applications to the Hanken Funds except the applications for grants for first year doctoral students. Please go to the webpage "The Funds" for more information about the application procedure for the grants for first year doctoral students.

Applications to the Funds at Hanken are mad through the Foundations online application system. Those who have a Hanken-user-id can use it to sign in to the system. Persons who do not have a Hanken-user-id need to register in the system and create a user-id, specific for the system.

When you are signed in to the system you choose the most appropriate purpose according to the group you represent and create a new application. The application form consists of five different parts. All parts of the application should be filled in carefully and each form saved when filled in.

When you are done filling in the form you can look at a preview of your application by choosing that function on the application page. When you are sure that your application is complete and correctly filled in you choose the function: "Approve and submit your application". When the application is submitted and received by the Funds at Hanken a message will be displayed on the screen (in the system). You can also print your application as well as send it to your email-address as a PDF-document.

If you apply for funding for more than one purpose you are to fill in one application for each purpose. Late applications are not considered, neither are incomplete or paper applications considered.

Since the regulations of the funds vary considerably, applicants must submit all relevant information requested. The applicants must follow the instructions described below and enclose all attachments requested.

Applicants must always provide information about other funding they have planned to apply for, applied for or received for the same purpose. Information about other funding granted must also be provided to the Scholarship Liaison Officer after the application has been submitted.

The following attachments should be included in the application (please note that all attachments should be submitted with the application - later supplementary additions are not considered):

Research, teaching and doctoral studies

• Research terms for senior and postdoctoral researchers: research proposal (includning time and funding plan), CV, list of publications, estimate of costs. Senior researchers qualified for a professorship are asked to propose a monthly amount and state the reason for it when applying for a research term.
• Full-time studies for doctoral students: research plan for the thesis project (including time, funding and study plan) (see the advice on setting up a research proposal) including an one page abstract, CV and an official transcript of records (all courses you wish to be regarded must be registered in the study register. The transcript of records enclosed to the application should not include other courses than those to be included in your PhD exam). Doctoral students applying for grants for full-time studies are asked not to enclose a letter of recommendation from their supervisor.
• The faculty's research visit and teaching abroad: invitation from organisation to be visited, estimate of costs, CV, list of publications.
• Doctoral students' stays at a foreign university or a reserach institute: research plan for the thesis project (including an one page abstract, time, funding and study plan, letter of invitation from receiving university or research institute, CV, list of publications, estimate of costs and official transcrpit of records (all courses you wish to be regarded must be registered in the study register. The transcript of records enclosed to the application should not include other courses than those to be included in your PhD exam).
• Other research: estimate of costs, CV, list of publications.

Conferences, trips

• Conference trip abroad: Abstract of the conference presentation including the title of the presentation (if it can not be fitted in the abstract field of the application form), proof of acceptance of conference presentation, estimate of costs.
• Study visit abroad: invitation from organisation to be visited, estimate of costs, CV.
• Course abroad: letter of admittance, estimate of costs, CV, list of publications. Doctoral students must include a statement from the degree supervisor that the course abroad is to be included in the student's exam.
• Language course abroad (Schuster grant): Study plan for the language studies abroad including information about the course organiser, statement of reasons why the language studies are important and how they are connected with the student's studies at Hanken, estimate of costs, official transcript of records, CV.
• Summer Schools (Schuster grant): Study plan including nformation about the course and the course organizer, statement of reasons why the studies are important and how they are connected with the student's studies at Hanken, estimate of costs, official transcript records, CV.

Other purposes

• Further education: estimate of costs, CV, list of publications
• Development of teaching: estimate of costs, CV, list of publications
• Other: estimate of costs, CV.

Conditions for grant awards

• Retroactive applications are not funded. An application is regarded as retroactive if a trip, project or funding period for full-time research or full-time studies specified in the application ends before the application deadline. Grants for full-time research or full-time studies will not be awarded for periods before the grant decision is made.
• Incomplete or late applications, as well as paper applications are not considered.
• A condition for payment of a grant is that the applicant has not received other funding for the same purpose.
• Grants for full-time research and full-time studies require a leave of absence from another position.
• A condition for payment of a grant for full-time research or full-time studies is that the applicant has not received other funding for the same period.
• Grants for doctoral students require that the applicant is registered as a present doctoral student at Hanken.
• Grants for conference participation require that the applicant presents a paper at the conference which has been accepted for presentation.
• Daily allowances and costs for meals are not granted from the awarded funds.
• Funds for proof-reading, spell checking, translation etc of articles, theses, papers and questionnaires etc are not granted.
• Participation in conferences and courses in Finland are not financed through the means of the funds.
• Funds for purchase of literature will only be granted in exceptional cases and the purchase will then be administered by the Hanken library.
• The same person can be granted a maximum of three scholarships from the Elisabeth Schusters Fund for language courses/Summer Schools.

Information about the decision

All applicants are informed about the grant decision in writing. The information will be sent to the address stated in the application form. Grant awards will also be published on Hanken's website.

Requisition of an awarded grant

Persons that are awarded grants are sent a grant letter containing information on how to requisite/confirm the use of the grant. The requisition is done through the application system. At this point the grantee provides his/her bank account number and social security number. The requisition form is to be submitted in the online application system as well as printed and signed and the paper version is then submitted to the Scholarship Liaison Officer. Only when this procedure is completed the awarded grant can be paid.

Payment / repayment of grants

A proposed payment schedule will be attached to the information sent to the grantee. This schedule will be followed unless the applicant requests a different procedure. Grants for full-time research will be paid in monthly installments. The montly amount is paid on the 1 or the 15 of the month from the point of time stated in the application as the starting date. Grants for travel will be paid on a quarterly basis (the first bank day of the quarters); as a rule, the first installment will be paid three months before the trip at the latest.

Note that payment of the grant is only possible after it has been requisited.

If the grantee is unable to use the grant for the purpose stated, the awarded amount will (as a rule after one year) be returned to the fund.

Unused, paid funds are to be repaid into Hanken Foundation's account

Bank account holder: Stiftelsen Svenska Handelshögskolan
Nordea 218538-132
IBAN: FI93 2185 3800 0001 32
SWIFT/BIC : NDEAFIHH

The payment should include the name of the grantee, grant number (stated in the grant decision) and the text "repayment of grant". Please inform the Scholarship Liaison Officer at the Centre for Research and International Affairs if grants are to be repaid.

Report of used funds

A report of used funds is to be submitted through the Foundations online application system within the following month after a trip / after the completed funding period. The report is done by logging in to the system and choosing Create a report in the menu in the system. Fill in and attach the information asked for and then submit the report electronically. You do NOT need to submit a paper version of the report.

The report of used funds for conferences, courses etc. should include the grant number, the amount, the purpose for the grant and a short description of how the grant has been used (including the starting and ending dates for courses and longer stays abroad). Enclose a cost report with copies of the receipts of the most relevant costs. If the grant amount exceeds the costs the difference is to be repaid into Hanken Foundation's account (see information about the bank account above). The payment should include the name of the grantee, grant number and the text "repayment of grant". Please mention in your report if you repay a part of the awarded grant.

The report of used funds for doctoral studies should include the grant number, the amount or the funding period and information on following activities during the funding period:

• a short description on the stage of the thesis / doctoral studies (including the estimated time for the dissertation)
• a list of publications during the period
• a list of courses completed during the period
• a list of participation in national / international conferences, seminars or tutorials (including information on whether you have presented an article)
• other activities during the period (for example visits abroad or participation in other research projects).

The data on research projects, publications, participation in conferences and visits abroad should also be updated in the research database HARIS.

Social Security for Grant Holders

According to Finnish law, a holder of a grant amounting to at least 1217,33 euro (2013 level) and awarded in Finland for full-time research or doctoral studies in Finland for an uninterrupted period of at least four months must take out a statutory pension insurance, an occupational accident insurance and a group life insurance. The pension insurance accumulates the pension security in view of old age and disability for work. The insurance is - with some exceptions - mandatory for all full-time grants awarded from Finland. The cost for the insurance secure is estimated to approximately 15 percent of the grant amount.

The grant issuers are responsible for informing the insurance institution Mela about grants awarded that meet the criteria for the legislation. Mela is responsible for the pension and occupational accident insurance and group life insurance for grant holders.

As a grant holder, you must yourself be active in the process and apply for insurance coverage from the insurance institution Mela. For more information and application forms in English: www.mela.fi --> English --> "More information about the insurance for people with grants"; phone: + 358 29 435 11, e-mail: vakuutus@mela.fi.

The Rector of Hanken School of Economics has decided that all recipients of grants from the Funds at Hanken or from the funds donated to Hanken for at least four months of work and amounting to at least 1217,33 euro are awarded funding for the statutory insurance offered by Mela. If it turns out that Mela's statutory insurance is not available for the grant holder, he/she may use the funds for taking out a private insurance. Additional funding is not awarded if the costs of the private insurance exceed the amount awarded for the costs for the statutory insurance offered by Mela.

Contact information

The contact person for the Funds at Hanken (applications, grant decisions, payments, repayments and reporting):

Scholarship Liaison Officer Lotte Granberg-Haakana Centre for Research and International Affairs e-mail: stipendieombud(at)hanken.fi
phone: 040 3521 375 or internal phone 33 375
Faculty and student office hours: By agreement only

The Foundations online application system

Link to the Foundations online application system.