Accommodation

Accommodation in Helsinki

Our partner in providing accommodation is the Foundation for Student Housing in the Helsinki Region (HOAS).

All information on how to apply and on the various types of housing and locations are found on the HOAS webpage.

An exchange student at Hanken shall him/herself reserve a room from HOAS by the use of the electronic application form available on the HOAS web page www.hoas.fi under EXCHANGE. Click "How to apply for housing" and you will find the link to the application form to be used ONLY by exchange students. Please DO NOT fill in any other form.

The Hanken-HOAS agreement means that HOAS will handle the placement of students. Hanken will inform HOAS about accepted students and by a deadline set by HOAS. The deadline will be in May and from June onwards HOAS will start the placements. You secure a room by applying, preferable well in advance, before the deadline for Exchange applications given on HOAS' webpage.

We recommend nominated students to apply for HOAS accommodation as soon as possible after you have received your "Confirmation of the nomination" from Hanken. Your application will be filed and pending and HOAS will match your application against the list of finally admitted students to Hanken.

HOAS International Services (Helsinki) will in due course June /July send you the room offer and request your confirmation of the offer. You confirm the room by paying the deposit in advance from abroad and returning the requested documents by the deadline HOAS will give you in the offer.

According to the agreement on a common pool of apartments shared by the universities and polytechnics in the greater Helsinki area, Hanken cannot be guaranteed exclusive rights to apartments we have been given previously. As of Spring semester 2009 students may be offered rooms at other locations in Helsinki. The principle HOAS will follow is to offer housing at convenient distance and location with respect to the university. "First come, first served" also rules.

Having received your accommodation offer from HOAS, you should be in contact directly with HOAS in any matters concerning the accommodation, as Hanken does not handle questions regarding the accommodation.

Keys upon arrival
If you ask for the pickup service on the Arrival form you are assisted by Hanken's exchange student tutors and they will pick you up at the airport/harbour/railway station. A tutor will take you to the apartment and will have the key. The arrival dates with tutors' pickup service are on 23-24 August 2010 and 17-18 January 2011, during two days before the mandatory Orientation course. In case you are not able to arrive during the pickup days you shall contact the International Office in Helsinki to learn how to get the key for your apartment and room.

We accept late arrival (not in time for the Orientation course) only if you have exams to take at home overlapping the Orientation course, or some severe personal hindrance.

Tenancy period
The HOAS student tenancy period is fixed, and runs from 1.9-31.12.2009 (autumn semester), 1.1-31.5.2010 (spring semester) or 1.9-31.5.2010 (full year). The dates of the agreement cannot be changed! Students must pay the rent until the expiring date indicated in the tenancy agreement even if they leave before the end of the semester or academic year. Although the HOAS agreement for students arriving in the autumn semester takes effect from 1.9 you will be able to move in into the apartments during the pickup days in August.

HOAS Application form and "Start date" / "End date"
The application form on the web asks you to mark the Start date/End date of your stay. You shall fill in as the "Start date of exchange studies" your arrival date in August or January, for example the first Hanken pickup date. In any case your agreement will start 1.9 or 1.1, so it is not extremely important to have the exact date. As the "End date of exchange studies" you shall fill in 31.12 or 31.05. HOAS is informed about Hanken's semester dates. If needed, for examination in June for example, some arrangement for the additional days usually have been possible.

Hanken asks you to inform us (the International Office) in case you will not be using HOAS at all, but will arrange accommodation in another way. We strongly advice you not to consider finding accommodation on the open market unless you have some relatives/friends or other secured arrangement.

Accommodation in Vaasa

Students going to Hanken's Vaasa campus are expected to apply for the room by sending an electronic application for accommodation directly to the Vaasa Student Residence Foundation VOAS and handle all the practical matters with them. The Centre for Research and International Affairs or the Office of Study Affairs at the Vaasa campus is not involved in the reservation of your accommodation in Vaasa.

Complete information about student accommodation, services, flats and locations, and the application form is available on the VOAS website at www.voas.fi. Once VOAS has filed your application for accommodation they will be in contact directly with you and send you an offer. You will be requested to confirm the offer by paying the deposit for the room. If needed, you should be in contact directly with VOAS in any matters concerning accommodation.

Keys upon arrival
If you ask for the pickup service on the Arrival form you are assisted by Hanken's exchange student tutors and they will pick you up at the airport/railway station. A tutor will take you to the apartment and will have the key. The arrival dates with tutors' pickup service are on 23-24 August 2010 and 17-18 January 2011, during two days before the mandatory Orientation course. In case you are not able to arrive during the pickup days you shall contact the Office of Study affairs /Ms Kristina Wallin in Vasa to learn how to get the key for your apartment and room.

We accept late arrival (not in time for the Orientation course) only if you have exams to take at home overlapping the Orientation course, or some severe personal hindrance.